Arrivals & Delegate Movements
Dining & Social Programmes
Incentive Experiences & Extensions
Source options against group size, room setup, accommodation requirements, location and budget. Record what is included and which technical or operational elements need separate confirmation
Build a movement plan around flight information, accommodation, venues and programme timings. Identify meeting points, passenger groups and responsibility for changes
Coordinate meal arrangements, group dining and optional programme activities around the event schedule, dietary requirements and guest profile
Agree the schedule, supplier responsibilities, on-site contacts and escalation process. Specialist audiovisual, interpretation, staging or production requirements must be identified and scoped explicitly
Explore cultural visits, local experiences or a pre/post-event extension that fits the available time. Activities are proposed against suitability and availability